Office Supplies – WB Mason
An account needs to be created to gain access to the WB Mason website. Please refer to the Office Supplies link on the Purchasing web page. 

Business cards – Are available to purchase on the WB Mason storefront. They are located under the “My Lists” yellow bar on the storefront.

Gift Cards – Contact the Purchasing Department to acquire Gift Cards which can be sent to the recipient by e-mail.

Paper Shredding – EnviroShred
Monthly service includes large blue Toters and smaller Office Consoles. Consoles are locked to protect the confidentiality of the contents of the container. The bins are intended for confidential information, not for recycling paper. Contact the Purchasing department for more information.

Amazon for Business – Amazon for Business offers advantageous pricing, free shipping on orders fulfilled by Amazon, and tax exempt purchases. Amazon for Business is not to be used for personal purchases. Please contact the Purchasing department to obtain and Amazon for Business account.

Water Service – WB Mason
Water service requires a Purchase Requisition and will be paid via a PCard dedicated to the water account and will be charged to your department budget. Contact the Purchasing department for more information.

Copy Machine Service – PRISM
Annual contract required and Purchase Requisition are required – Contact the Purchasing department for more information.

Order office supplies through this link: http://www.wbmason.com

WB Mason account contacts:

Jessica Balair
Customer Service
866-926-2766 x 8161
Jessica.Belair@wbmason.com

Contact the Purchasing department to request a new account

The Purchasing Department is pleased to announce a new method for ordering name badges online from our preferred vendor Barker Specialty using templates that have been approved by our Marketing department.   Two badge sizes are available.

Prices exclude Connecticut sales tax

Here’s how to order

1. Access the Barker Specialty website at https://www.barkerstores.com/UNHBadges
2. Enter access code – unh17
3. Two different styles of name badges will appear – select your preferred style
4. Enter your name in the name cell.  There are no proofs so please avoid costly errors.
5. Select your department from the drop down menu in the “Department” cell
6. Enter the quantity in the “Quantity” cell
7. Select the “Add to Cart” button
8. Select either the “Proceed to Check Out” or “View Cart” buttons.  The View Cart button enables you to edit your order.
9. Selecting “Proceed to Check Out” requires you to enter your billing and shipping information.  Asterisks represent required fields.
10. Select the “Next Step” button
11. Review your order and then select the “Submit Order” button

Please contact Lucille Spoldi or Robbie Ossenfort if you need assistance.

Pcard Reconciliation

Purchase Requisition Justification Form

Personal Service Agreement

Check Request Form

Business Office Forms

Terms and Conditions

Hotels

Car Rentals

University of New Haven Business Rental (Enterprise) (Includes Insurance)

http://www.enterprise.com/car_rental/deeplinkmap.do?bid=002&cust=XZ24E3

University of New Haven Personal Rental (Enterprise) (Includes Insurance)

https://elink.enterprise.com/en/22/08/univ-new-haven-leisure.html

University of New Haven Business Rental (National) (Includes Insurance)

http://www.nationalcar.com.index.do?action=resRentallInfo.do&contractId=XZ24E34

Personal Rental (National)

http://www.nationalcar.com/index.do?action=resRentalInfo.do&contractId=XZ24UNH

Rental Car Trip Calculator

Determine if it is more cost effective to rent a car or drive your personal car by using the “Rental Car Trip Calculator”. Hint – it is generally more cost effective to rent a car if the round trip distance is 100 miles or greater. Select the link provided below to access the Rental Car Trip Calculator.

Rental Car Trip Calculator

Bus Charter

Train Transportation

Airport Transportation & Parking

Travel Agency Contact Information

Please contact the Purchasing department directly to arrange airline reservations and hotel accommodations – Lucille Spoldi 203-932-7129

Transportation to the Airports

2theairport Shuttle – shuttle to the airport

Parking at Bradley Airport

ZAirport Parking – $4.50/day   PROMO CODE = UNH

www.zairportparking.com

Gifts, Gift Cards, Gift Certificates

Purchasing Card Program – PCard (October 2015)

University Records Retention 06-25-09

Contract Negotiation Review Approval and Signing Authority revised as of 1-3-2013

This Administrative Policy sets forth the authority, limitations and responsibilities of the University of New Haven’s Officers and other administrative personnel with regard to negotiating, reviewing, approving and signing contracts on behalf of the University.  As a “bright line” rule, no “Contract” (as defined in Section 5702.1(a) of the document linked below) shall be valid or enforceable against the University, and no performance (including any payments) of a Contract involving the University shall be undertaken, until such time as the Contract has been negotiated, reviewed, approved and signed in strict accordance with this Policy.

• University of New Haven Policy 5702 (Revised 10/31/13) for Contract Negotiation, Review, Approval and Signing Authority
• Personal Services Agreement

https://wellsoffice.wellsfargo.com/

PCard Expense Report Instructions

PCard Request form

PCard Instructional Videos:

Introduction and Background – Wells Fargo Commercial Expense Reporting (CCER)
CCER Website – How to log into the CCER website to perform PCard reconciliations
Reclassification / Reconciliation Process – How to perform the reconciliation process
Reconciliation Report Printing & PCard Envelopes –  Printing your report to present to supervisor for approval
Approving PCard Statements – Approving PCard statements by a supervisor
Disputes/Fraudulent Charges – Disputed charges and how to avoid fraudulent charges.
Statements, Reports, & User Info – Charges and managed charges section of CCER website
Credit Limits – PCard credit limits information
PCard Activation & Establishing your PIN – Activating a card and establishing a personal identification number.
Verified by Visa – Instructions to prove correct information for Visa Verification
Receipt Documentation & Business Purpose for Expense – Requirements for receipt documentation for IRS
Short Version Training – This is an abbreviated version of the training

W-9 Form

W-9 University of New Haven

W-8BEN – Foreign Vendor

Tax Exempt Certificate – Connecticut

Tax Exempt Certificate – Massachusetts

Tax Exempt Certificate – New York

Tax Exempt Certificate – Federal

Tax Exempt Certificate – Florida

Fraud Alert

Notice to Suppliers and Potential Suppliers of Fraudulent Email Activity Involving Orders

This notice is to alert you to an active email scam involving purchase orders and request for product quotations that purport to originate from the University of New Haven, but are, in fact, fraudulent. While the university cannot prevent this illegal activity, it has informed law enforcement.

Please be cautious and alert to potentially false emails and order documentation, and carefully review unsolicited POs purporting to be from the university, especially if the University of New Haven is not already a customer of yours. Here are some common traits or themes of these fraudulent emails that may help reduce risk to your company of becoming a victim of this financial scam:

• The email message is poorly written, with misspellings and awkward sentence structure. 
• The senders’ email address or website link are not authentic to the University of New Haven. 
• The message requests shipment of product to non
• University of New Haven address. All of our shipment locations are in Connecticut. 
• The message may include an attachment that is designed to look like a University of New Haven purchase order, may include a logo or other graphic, and a signature that seems legitimate, but may have misspellings or others errors that indicate it is not legitimate. 

Questions?

If you have any questions as to the authenticity of a purchase order or request for quotation that purports to be from the University of New Haven, please contact us directly. If you believe that you have received a fraudulent email that claims to be from the University of New Haven, you should forward it via email to purchasing@newhaven.edu to verify its legitimacy before responding to the email or filling the order.

We understand this may be part of a massive nationwide scam, targeting educational institutions in particular. The University accepts no liability for goods shipped based on fraudulent emails, purchase orders, or other documentation purporting to be from the University of New Haven, and will not pay invoices, damages or expenses of any supplier deceived by the fraud.

The University of New Haven Purchasing department values our partnership with our suppliers and appreciate the very important role they play in providing goods and services to our faculty, students, and staff in support of their academic and research endeavors. Please be assured that we are reporting all fraudulent emails of which we become aware to the appropriate personnel.