Incomplete Grade Request Information

Guidelines for Students

Review the Incomplete Grade Agreement & Policy.

  • A request may only be submitted between the day after the official course withdrawal deadline and before the last day of classes.
  • The majority of the coursework (as determined by the instructor) must have already been completed. All work up to the course withdrawal deadline should already be submitted.
  • There must to be an extenuating circumstance between the course withdrawal deadline and the last day of classes that justifies the request.
  • The deadline for the remaining work will be the end of the next term. Students are encouraged to complete the work as soon as possible.
  • The request requires department chair approval based on the recommendation from the instructor.

Considerations

  • Students should consider the negative impact an INC, instead of a timely letter grade, may have on their access to upper level courses, their academic standing, and their eligibility for both financial aid and degree conferral.
  • Please speak with your advisor before making this decision. If financial aid eligibility is a concern, please contact financialaid@newhaven.edu

How to Submit a Request

1. Contact the instructor to see if an INC is even a possibility. 

  • This discussion should happen well before the last day of classes. If the instructor decides that an INC is not possible, that is the final decision. Do not submit this form. Failure to speak with the instructor will only delay the process. 

2. Submit a Student Incomplete Grade Request Form.

  • Forms will only be available from the day after the course withdrawal deadline until the day before exams begin. Dates are noted below.

Fall 2023 Mini Term I (October 4 – October 9) 
Fall 2023 Full Term (November 4 – December 13)
Fall 2023 Mini Term II (December 7 – December 10)

  • The form will be routed to the instructor to confirm that you have already spoken with them. They will send a recommendation to the department chair which will outline the outstanding work/expectations, and include a reversion grade.
  • The reversion grade is the final grade you will earn if you do not complete any additional segments. 
  • If the request is approved by the department chair, the Registrar’s Office will forward to you both the details on completing the outstanding work/expectations and the reversion grade. 

3. Choose one of the following*:

  1. Complete the outstanding work. An INC grade will be posted to your transcript and you will have until the last day of the following fall or spring term to complete it. If no additional work is submitted, the reversion grade will be posted at that time. 
    Please note – you may not re-register for the same course if you commit to completing the work with this instructor.

    OR

  2. Accept the reversion grade. The reversion grade will be posted to your transcript as your course grade. No additional work is submitted. The reversion grade is final and cannot be changed. 

*If you do not respond with one of the options above by the deadline provided in the email you receive from the Registrar, the reversion grade will be posted, and the grade is final.

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